TOP

To Student Housing Residents, Mail and Packages are Precious

Precious 1You can almost hear the near half-crazed voices inside students’ heads as they exit the mailroom. They begin walking back to their apartment with a dazed look that covers their face as they clutch onto that which is so dear to them. It inspires visions of Gollum from Lord of the Rings as they embrace their “precious”.  What could inspire such a burning desire inside of a student housing resident? What could they crave that creates such a reaction? It is simple! They are seeking their mail and package deliveries.

Precious 2Why Students LOVE Mail

There is something primal about the tactile reaction of opening the mailbox to retrieve the letters inside. The sound of the key as it is pressed into the lock. The soft feel of the perfectly-sealed envelope. Even the smell of a mailroom. These events trigger an unconscious series of emotions inside most college students. For freshmen, it is often a sense of connection. They arrive at college starry-eyed and hungry for the “college experience”. These excited emotions are soon replaced by a sense of being a small fish in a big pond. When they receive mail – whether it is a letter from home or even a credit card offer – the process of opening that mail triggers a psychological grounding effect. It provides a sense of importance. That is “their mail” and this important is a great pick-me-up.  This effect is often three times as impactful when the mail is a letter or card from home. They are truly touched when they open these, and you will often see them holding back tears of joy. Receiving the mail truly has a remarkable impact.

Precious 3Boxes, Boxes, Everywhere

What do students love more than mail? They love packages. They love to order online from web sites like Amazon. And they order a lot of stuff. Research shows this equates to about six packages per month per student. Mix in the deliveries of textbooks and care packages from home, and you quickly have a mountain of packages that can seem insurmountable. Again, when the students arrive to retrieve their packages, parcels, and boxes, they are filled with a sense of power. “Yes, I have a delivery!” And this sensation travels with them through their college years. Every package becomes almost a treasure that has been found by an explorer. The packages from home hold the most precious bounty and your package room is the cave where their treasures await.

Mail and Package are a Big Deal

Now that you know the importance of mail and packages to your student housing residents, all you have to do is get everything distributed. Of course, the post office is just going to drop bins of envelopes in your lap and you have to sort, separate, and distribute everything. The same goes for FedEx, UPS, and the other package delivery companies. Here comes the delivery person with a cart of 40 packages for today. Now they are your problem!

Precious 4And what a problem it is! Think of the hours it takes to sort and distribute the mail into those tiny little mailboxes. What if your mail person is out sick, does a lousy job, or is not exactly 100% trustworthy? How many packages arrive in your office only to still be there – unclaimed – a month later? Students are constantly in your office bugging you with questions such as, “Is the mail here yet?” and “Where is my package?”.  Countless calls from students looking for their packages distract the property management team. It is all overwhelming, it is a burden, and there has to be a better solution.

Let us carry your burden on our shoulders. The Mail Managers at US Postal Solutions are professionally-trained and understand the importance that mail has to your residents. Our PackageLog package notification software allows you to email and text residents when their packages arrive and keep reminding them until they are picked up. You have a student housing community to run. Get back to keeping your residents happy and let us do what we do best. We make sure your residents get their mail and are able to continue their emotional journey. Learn more by clicking here.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

Read More
TOP

Campus Life is Filled With Firsts

First 1Our resident halls and student housing communities are slowly waking up after the long summer break. The sounds of college students are slowly filling the air as they arrive to begin the next semester. For many, they are returning to a place that they call home nine months out of the years. Others will be seeing this world for the very first time. Whether they are new freshmen or seasoned grad students that reside with us, the college experience is all about firsts.

First Time Away From Home

For most freshmen, this is the very first time that they have ever lived on their own. They are leaving their protective nests and heading out into the world of college life. And what a big world it is. They arrive from small towns and big cities. For some, the transition is easy. For others, it is terrifying. What we offer them if a chance to live on their own and develop into the adults that will soon be running the planet. They are the caterpillar and our halls and communities are the cocoon. What we do is more than just provide housing. We often provide that opportunity for transformation.

First 3First Letters From Home

Another great first for these students is that first letter or care package from home. Maybe it was a card from a sibling, cookies from a relative, or a note from a parent. Sure, they have been getting mail since they arrived. Credit card offers and other assorted junk mail options flood the mail center from the very first day. Then, a flood of boxes and deliveries of textbooks and supplies pile up. But nothing beats that first contact from home. You can always see when it happens as the wide-eyed student who entered the mail room exits with a heart-felt smile.

first 2First Time Living

Among the most amazing firsts that college students encounter can only be described as their first experiences in living. Dealing with roommates, attending college events, going to parties, and enjoying the college experience are part of what makes this time magical. Over their time living in student housing, college students collect a near endless list of firsts as they experience new ones almost every day. Some will develop the first real love of their life. Some will discover the first real opportunities for success. Others will encounter their first challenges of failure and disappointment. These first experiences will shape their lives forever.

 

The college experience is an amazing time filled with all sorts of firsts. Student Housing and Resident Life professionals are the observers of these magical moments that happed each and every day in our dorms, resident halls, and student housing communities.

Tell us about the first-time experiences you encounter in the messages down below.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

Read More
TOP

The Future of Student Housing Amenities

By: Craig Meddin, CEO
The Postal Solutions Companies

It’s fantastic to see the media reporting about the student housing niche and particularly how it has morphed into a luxury housing niche, now on the cutting edge of the multi-family housing movement. Think back 20 or so years ago when most students heading off to college were limited to a variety of two-to-a-room dorm (residence life) combos with communal dining and bathing. Now that the expectations of today’s college students have been rewritten, the need to create even better, more mind-blowing rental communities with amazing amenities is what will capture the attention of tomorrow’s students.

Future 1Proximity Still Reigns Supreme

Location – Location – Location. No surprise here. Those housing options with the closest proximity to campus will always continue to be the most sought after by college students (even when others offer better amenities). That sub-one-mile radius will always be prime real estate and, as space become more limited, the housing options for students will begin to reach for the sky. As you expand out – to a three-mile maximum – developers will have to continue to one-up each other. If you don’t have proximity, you’re going to have to win the amenity arms race to keep leasing-up.

Amenities That Amaze

Future 2To attract the next generation of cutting-edge minds, you’ll need to provide housing options that are just that: cutting-edge. Over the past few years, we have seen amazing advancements as to what is included as the new “normal.” Amenities like infinity pools with real sand beaches, rock-climbing walls, interactive media centers, even stadium-sized outdoor movie screen are so yesterday. Tomorrow’s student housing facilities are the stuff of dreams and movies, once only available in high-tech Las Vegas resorts. Perks like in-house concert venues, virtual reality simulators, and a fully interactive (internet-of-things capable) apartment are coming. Yes, it sounds futuristic now, but get ready. Whatever you think is “too much, there’s no way,” multiply that ten-fold; we’re talking The Jetsons here.

Future 3The Internet of Things Student Love

Tomorrow’s world is highly interconnected, thanks to mobile technology and cloud-based operating systems. The internet-of-things will allow students to control everything from their bedroom air temperature, to changeable wall paint color, to the refrigerator reporting what items are needed and likely submitting your order autonomously. We’re already seeing hotels allow room access via smartphone technology and featuring rooms with Bluetooth-enabled speakers. The future of student housing is going to be mind-blowing.

Package Delivery Revolution

Future 4We all know that online ordering and package shipments are easier than ever and that students order most of what they need online. In fact, the average college student receives more than six packages per month. We’re not talking care packages from home; we’re talking nearly every item they want or need, from groceries to toilet paper. The world of online shopping has created a culture of students that would rather shop on Amazon and eBay than visit a store. This shopping revolution is putting more demand on housing staff to not only safely store the significantly increased number of deliveries, but to also find ways to distribute packages to students more effectively. Package rooms are going to get bigger and property management companies are going to have to get more high-tech. They need to accommodate the 15% annual growth (and increasing) package delivery volume. Package management systems like PackageLog are the only way on-site management teams will be able to keep up with today’s student needs.

The Future Is Bright

The innovations that student housing continue to implement are setting the tone for the entire multifamily industry. As students graduate and move out into the “real world”, those same luxurious amenities that were common in college will be the new normal. Today’s millennial generation and tomorrow’s Gen Z customers will want that very same quality of life. After all, now they’re working for it. Get ready, conventional multifamily developers, they’re coming for your housing next (and… today’s conventional apartment dwellers are tomorrow’s senior housing residents.

Some could say that the future of student housing is driving the future of the entire apartment industry. The ripple effect is going to be exciting to watch.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

 

Read More
TOP

Postal Solutions proudly welcomes our newest client Champions Hall (Capstone Real Estate Investments)

The Postal Solutions Companies (Orlando, FL) – offering Student Housing Mail Delivery Management & Package Logging Software - welcomes our newest client the Champions Hall beginning August 2014. We are proud to announce additional mail delivery management, and package logging software services for Capstone Real Estate Investments.

Champions Hall is a 145-bed student housing community located in Tallahassee, Florida near The Florida State University. Postal Solutions presently manages daily mail delivery for 50,000+ off-campus recipients coast-to-coast.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

Read More
TOP

Student Housing is Going to the Apes

Ape 5The war that occurs between man and ape in the “Planet of the Apes” movies is less about monkeys and more about a reflection on our society as a whole. The ways that our class structure is often divided, as well as the stereotypes that come along with each group, is one of the focal point within the entire Planet of the Apes mythology. One of the great places to examine this is by looking at the impact of these observations within the scope of student housing. Let’s take a look at the comparison of the different groups of students we interact with on a daily basis; it is these groups that drive us bananas on a daily basis.

Student Housing Gorillas

Ape 2These are the brutes that live at our communities. Strong willed and even stronger tempered, their decision-making is often a reaction to the situation, rather than examining the problem. They come into your office, beating their chest and make a lot of noise about what it is that is troubling them. Usually, the presentation they provide is a drastic overreaction to the situation and it seems like they are just letting off steam, rather than looking for a solution. Don’t let them distract you with their gruff complaints. Rather, calmly reply to their needs and just know that all they really wanted was to be heard.

Student Housing Orangutans

Ape 3This philosophical bunch are “know-it-alls”. And, in many cases, they want to tell you all about how much they know. However, they can sometimes be overbearing in their quests to discover and share knowledge. You will hear from them on a near daily basis. “Has the mail arrived yet? Is my package in the office?” “Can I have a potbelly pig in my apartment (Yes, this one really did happen recently!)?” The endless questions can eat signficiant time out of your day. To combat this, find ways to communicate to them that appeal to their inquisitive nature. One great tool for resident is the interactive package notification system – PackageLog.

Student Housing Chimps

Ape 1These stoic residents are often singularly focused on getting their way. One day, they may even make great politicians for their innate ability to overanalyze and nit-pick even the most mundane detail.  They want to get their way and will go to endless means to make sure that what they want is achieved. The great lengths they go to will amaze anyone and often include the involvement of friends, family, or others. Choose your answers to these situations carefully for they will remember what you said forever, and the wrong answer could come back to haunt you one day.

Student Housing Baboons

ape 4Even though they are not a part of the “Planet of the Apes “storyline, this group still bears mentioning. You see them every day, traveling in packs around the community. What one of does, the rest of the group is sure to repeat.  When they come into your office, they seem to swarm the place looking for an advantage by numbers. To deal with this group, find the leader. Once the leader has been dealt with, the others will fall into line. It is often a case of ‘Monkey see; Monkey do!”

Retake Your Society

You are the rulers of your student housing community. Are you going to just sit there and let all of these groups distract you, defeat you, or drive you crazy? No! There are plenty of tools available to you to combat these groups and to keep them from making a monkey out of you.  If your community is stuck with the task of sorting and distributing the mail, you can get help form the mail managers at US Postal Solutions. This professionally-trained team can help you free up your time and efforts and let you go back to dealing with the challenges brought to you your students. If student mail and packages are driving you bananas, click here.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

Read More
TOP

Student Mail: It’s a Dirty Job

Mike Rowe from Dirty Jobs on the Discovery Channel

Mike Rowe from Dirty Jobs on the Discovery Channel

Mail is a dirty, dirty job. Sure it is not as dirty as a many other professions; but, nonetheless, it is a dirty job. So much so, we often wonder why Mike Rowe never got around to it during his time as the host of “Dirty Jobs” on the Discovery Channel. One of the dirtiest places that can engage with mail is at a campus mailroom or student housing facility. To discover just how dirty of a job it is, ask your team members that have to handle all of the sorting and mail distribution.

dirty 2Student Mail is Heavy

Students get a lot of mail. In fact, it is mind-boggling how much mail they really get. The average student housing community gets up to 2,500 letters a day and 40 packages. All of this adds up to hundreds of pounds of mail that you have to manipulate for the students that you serve. It can be back-breaking work, thanks to the U.S. Post Office’s desire to have you as a single-point delivery site. Add in the bins, the carts, dealing with the mailboxes and sorting tables and you have the recipe for a huge weight and an enormous burden that you have to manage.

Dirty 3Sorting Mail is Hot and Messy

A small room, inside of a large room, inside of a big building. The mail center is cramped and uncomfortable. Stacks of mail and packages that require sorting into tiny boxes can take hours to distribute. In many places, the air conditioner is broken in the summer and the heater is out during the winter. The stagnant smell of dusty envelopes and boxes fills your lungs and can be smelled long after you have left for the day. The task is long, hot, and dirty. Your time can be better spent.

dirty 4Student Mail Takes a Long Time

Imagine the time is takes to sort it all. The bins full of envelopes that the mailman just dropped off and left on the ground like discarded socks. The stacks of boxes that FedEx and UPS just left stacked up in your office. These mountains of post and parcel eat into your busy day. It often takes having a staff member (or more than one) devoting their entire day to staying caught up. But also, there is the liability you have to concern yourself with. And what if that staff person is out sick or misses a day for some other unforeseen reason? Shouldn’t your staff be managing that community and not the mail?

A Clean Solution

The solution is simple: “Get someone else to do it.” US Postal Solutions takes away your stress over mail and packages so that you can get back to what you do best – leasing apartments. Our staff of professionally-trained mail managers is committed to the successful delivery of the mail for your students. You no longer have to deal with the time, effort, or liability that comes with handling student mail. Learn more about how we can help by clicking here.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

 

Read More
TOP

The Wild West of University Housing

Dorm 1Howdy partner. It seems like it was just a few weeks ago that they all drove off for the summer migration. Hundreds, even thousands of them, left out in a perpetual stream, destined for places far from here. Now, a great quiet has come and, like a lone tumbleweed in a silent desert, you sit and wait for the winds of change to blow once again.

Soon they will return. Just a few at first but then the massive stampede will arrive, filling your dorms and your residence halls. The students are coming and with their arrival comes new challenges and new needs that must be met. The only question left is…will you be ready?

dorm 2The Mail Storm

Just like the needs of your student residents are endless, so is the mail that they receive.  Piles of it arrive every day, waiting to be sorted and distributed. Credit card offers, holiday cards from home, and endless amounts of junk mail stack higher and higher as your residence hall team tries to mix the task of mail management with the other duties at hand. Students continue to stop by the office, asking if their mail has arrived yet. There has to be a better solution.

Dorm 3The Package Predicament

Next to the mountains of mail sits a lone package; and then another, and another. Soon the walls of the package storage room can hardly contain the growing hoard of boxes. Care packages from home, orders from Amazon, and text books (oh the endless tons of texts books) begin to drive you nuts. Even though students beg to know about the status their packages, they fail to pick them up. There has to be a better solution.

There’s a New Sherriff in Town

The time has come to stop the madness. Your time is worth more. Why are you spending hours upon hour sorting mail for students? Leave it to the experts who have been professionally trained on how to handle the mail. You will no longer have to deal with the time, the effort, or the liability. US Postal Solutions can help you get back to the important tasks at your residence halls.

Solving the package problem is a cinch too. PackageLog allows you to text and email your student residents that their packages have arrived. This cumbersome job that once took up to six minutes per package now only takes seconds. Students come quicker to pick up their boxes, and you get your space back. It’s a win-win scenario! The best past is that it all works on any device connected to the internet. So grab you smartphone or tablet, and put PackageLog to work at your dorm.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

Read More
TOP

Better Resident Communication For Your Residence Life Communities

Saturday, June 28th the ACUHO-I conference will bring together the best and the brightest in the on-campus housing industry. Numerous impactful topics will be discussed, including occupancy, crisis management, and technology.  Included in many of these discussions is the ability to communicate effectively to resident, which begs the question: How do our student residents want to receive information from us?

FlyerWritten Notices and Flyers

In today’s modern technology-driven world, flyers have taken a back seat. In days gone by, our communities used to be able to place a flyer on the door of an apartment to get attention. But now, flyers are just discarded in the same fashion as garbage. In addition, many delivery services may be sticking package notices to doors. And, as the weather causes the notes to fall, they join the growing pile of abject paper littering the breezeways and mail centers of our communities. There must be a better way.

EmailEmail

Hardly anyone writes a letter anymore. In a world where information became instantly accessible, email quickly became the king of communication. However, with the rise of other digital formats, such as SMS and Social Media, email is losing its luster. Still, for most people over 30 years old, email remains a primary form for communication. And because of necessity, many millennials and Gen Z still utilize email extensively. But with the non-stop saturation of today’s information flow, the younger generation craves quicker ways to digest the items they find relevant. While email helps with this, apartment communities and residence halls need something quicker and more captivating when communicating to their residents.

TextSMS / Text Messaging

Text is the communication format that rules the day. While reading this, you probably have even gotten at least one text sent to you. It is estimated that millennials get up to 30 text messages per day. With a 99 percent read rate, it is a necessity that you take advantage of text technology to better engage the residents of your residence hall. They can’t help but read whatever message it is that you text to them.

PackageLog Has a Solution

PackageLog is a great tool to help you master communicating to your residents/students.  One of the benefits is that residents want to be notified when their packages from their parents and friends – or online shopping – have arrived. The PackageLog system allows you to email and text them when these packages are delivered to your residence hall office(s). In addition, now that you have their emails and cell phone numbers in the system, we have built in a tool so you can text and email them with any message you would like them to receive. You can send messages to individuals or to everyone at the community. Notably, since all the messages show from your community, and it is in a format that relates to them, your message is more likely to be read, absorbed, and reacted to. Try this tool for a free trial by clicking here.

If you are attending ACUHO-I stop by the Postal Solutions booth (14050) and learn how our team can also help you with student mail and package management.

Read More
TOP

Student Housing Is Just Like a Small City

The dust slowly settles. A sense of calm has taken over your off-campus student housing community. Summer has arrived and the busy metropolis you have managed over the past few semesters sleeps and awaits the return of the students. Your busy teams are fixing, repairing, and polishing every nook as you count the days until the end of summer. Soon – before you even know it – the students will be here and your team members will jump back into their high pace roles. They may be managers, leasing agents, maintenance staff, and residents, but to you…they all are more like the members of a small city.

Group of university students sitting on stepsThe Townspeople – As the migration back into the community begins, the students arrive just like travelers moving into their new towns for work and life. Soon, they will be busily scurrying about between classes, parties, and jobs. They all have the same needs as the resident of a city would: quality places to live and play. Some may be needier than others, while some you may rarely see. But they are there, and it is up to you and your teams to ensure their happiness while living in your student metropolis.

The Mayor – The manager of a student housing community is in many ways like a mayor. You oversee many of the same challenges: traffic, waste management, city funds, building safety, etc. In the end, it is up to you to make sure the community succeeds, just like it is up to a mayor to make their city succeed. The teams and the residents turn to you when there is a need.

City 2The Sheriff – The assistant manager is often the one tasked with duties closely resembling a sheriff.  They keep order at the community. When a problem arises, it is the assistant manager that goes and secures the solution. From noise complaints to resident identification to other daily issues, they work with the manager and the other teams to insure not only the happiness, but the safety of the residents as well.

The Firefighters – How many fires does your team have to put out each day at your community? From personal issue of residents to complaints about the community to needs and concerns; there seems to be a never ending flood of residents wanting something. And they usually want it yesterday. Everything is an emergency. The leasing staff is on the front line of putting out these fires and making sure that your city of students does not go down in flames.

city 5Parks and Recreation – Your activities director, your leasing teams, and your maintenance staff work hand-in-hand to fulfill the duties of the Department of Parks and Recreation.  They make sure the gyms are working, pools are ready for use, and all resident amenities are in working order. Plus, they put on resident events to keep those who live there happy.

City Maintenance – It is the maintenance team that keeps the community in working order. Whether it is buildings that need repair, lights that need replacing, or anything else that needs fixing, you community would quickly fall apart without your maintenance teams.

City 4The Mailman – Is many cases, it is a team member or members who are sorting and distributing the mail that arrives at your student housing company. Other communities hire the services of a mail manager that has been professionally trained to take care of these duties. In either case, someone has to deliver the mail and it is no small undertaking. The question is, do you want to your staff to repeatedly spend an incredible amount of time sorting and distributing packages, and worse yet to constantly be answering phone calls about this topic? Or do you hire a professional service, like Postal Solution, to help with the time, effort, and liability and to allow your team to get back to taking care of the residents’ needs.

Package Delivery Team – When packages arrive from parents, boxes appear from Amazon, those deliveries begin to pile up in your package room/closet/desk. What do you do? Some student housing sites have teams to deal with the barrage of items arriving from UPS, FedEx, and the US Postal Service. Sure, your leasing teams can write the names into the binder and stick them on the shelf. But there has to be a better way. PackageLog reduces the time spent on packages by 80% and allows you to leverage those packages for resident retention.

When all these teams work in unison, your student city is a place of wonder and happiness. But when one piece is missing or does not operate effectively, the city as a whole suffers. It is important that you take a look at each part of your team this summer and ensure that they are helping your community be efficient and helping the students who move there feel at home. If you would like to learn more about how we can help your student housing city, click here.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

 

Read More
TOP

Go Green in Your Student Community Mailroom

Over 200,000 tons… that is the amount of recycling that the United State Postal Service had in 2009 alone. When you figure the amount of letters, cards, and other paper items traveling through the US Mail stream each day, you realize that this is just the tip of the iceberg. Just look around at your student housing community. By the end of the day, the amount of paper that is just lying around on tables and floor is staggering. Much of this comes from opened envelopes, discarded junk mail, and undesired magazines. Use the following tips to help take back your mail centers and rooms.

Junk Mail 1Mail Room Recycling

Recycling has become an embedded part of our culture. For most people, they do it without really thinking about it. They see the green or blue bins and instantly know what to do. Place plenty of  these recycle stations throughout your mail center for residents. Put them outside as well. Make sure that your team is regularly checking them and clearing them out (even when only partially full). Don’t forget that before you leave for the evening  verify your recycle bins are clear so they are not overflowing when you return the next morning. There are services that will pick up the paper from you or consider a separate outdoor bulk-recycling container (for a nominal fee).

Help Your Resident End Junk Mail

Junk Mail 2bCBS News recently reported that Americans receive nearly 90 billion pieces of advertising mail every year.  Advertising mail accounts for 59% of all mail Americans receive. But only half of that mail is ever read, according to the USPS. This equates to about 15 pounds of paper per resident, every month.  This daunting amount of unsolicited mail is the number one source of your mail center mess. Try setting up a Q&A, or even a short workshop, for residents to learn how to “opt out” directly to these companies. If that does not work, sites like catalogchoice.org and dmachoice.org can help your residents manage the advertising mail burden by making it simple to “opt out” using their third party systems.

Junk Mail 3Hire Third Party Mail Managers

The best way to help solve the problem is to stop wasting time on mail and packages internally. Sorting and distributing mail takes too much time away from your staff already; let them get back to leasing and managing your communities. Professional mail management services like Postal Solutions can help you ease the burden of handling, sorting, and distributing mail. There will be less mess littering your breezeways when mail is delivered into the correct mailboxes. No more doubling-up because your staff assistant was out sick, hungover or “had emergency homework.” Let Postal Solutions help you keep your community looking professional and your mail center organized. Choosing a third party mail management provider saves you precious staffing hours and allows your teams to focus on their most important job – leasing and renewing.

So stop the mail madness and save your “green” by outsourcing mailroom services. For more tips or to learn more about how US Postal Solutions can help your community – click here.

_ _ _

Postal Solutions is the nation’s leader in the student housing mail delivery management industry, for both on/off-campus mail management services. The Postal Solutions Companies offers mail delivery management servicesinventory / asset tracking software, and package logging software / package tracking software. For more information regarding The Postal Solutions Companies, please call us today at (866) 378-8157 or visit us online at www.uspostalsolutions.com.

 

Read More